Minutes

Minutes are  an essential record of what has happened at a committee meeting.  They need to be accurate, succinct and circulated in a timely manner.

Minutes should be detailed enough to give an accurate record of the attendance at the meeting, the content of the meeting and clearly follow the agenda.  Having good minutes prevents time being wasted by going over ground which has already been covered..  The secretary is responsible for taking minutes and ensuring they are circulated.  Minutes of the previous meeting need to be agreed at the start of each meeting and any corrections made, they should then be approved by two members of the committee and retained centrally by the organisation as a record of the meetings and decisions taken.

More on the role of the secretary.

More on a template for minutes.

Quick Reference