meetings

Management Committee meetings are vital to the effective functioning of the committee and its ability to carry out its role.  They are the means by which the Committee exercises its collective responsibility for leading the organisation.  They need to be well planned, members need to have adequate notice and good quality informaiton in advance.   More...

Before the Meeting

1. Plan the agenda with the chief officer and officers.  Include items brought to you by other members.

However, where committees are anxious not to completely lose valued members, many struggle to deal with this issue and are reluctant to take the necessary steps to improve attendance.

The chairperson is responsible for dealing with poor attendance.  S/he needs to find out what the governing document/constitution says about attendance and apply the rules.  (Keeping a register of attendance at management committee meetings and publishing it annually often helps to improve the situation!)

Management committee members may be required to attend different types of meetings.  Attached is a brief explanation.

A checklist of what information and documents management committee members need in order to contribute effectively to meetings.

All Management Committee meeting members should receive the following before a meeting takes place:

Attached is an exercise which you can use with your management committee to explore how individual members can help to improve how meetings are run.  

Management Committee meetings are vital to the effective functioning of the committee and its ability to carry out its role.  They are the means by which the Committee exercises its collective responsibility for leading the organisation.

• Overview
• Planning meetings
• Effective chairing
• Decision-making

Overview

Meetings are necessary for: