roles and responsibilities

Help! Defining the Committee Member's Role

What is the role?

Do you know:

  • The exact role and responsibilities of your Management Committee members?;
  • The level of commitment actually required?; and
  • The skills and qualities required to carry out the role effectively?

Don't be afraid of scaring off potential applicants! It is much better to be up front about what is involved in the role than have someone resigning prematurely because the role was not what they expected.

More on the role of the Management Committee

Company Law Help! Sheet

The Management Committee/Board of a charitable company being the Company Directors have specific legal duties and responsibilities.

Limited companies can include a company limited by guarantee, a company limited by shares or a community interest company.  Your company may or may not also be a charitable organisation.

Tax, PAYE and NICs Help! Sheet

Tax is a complex area and specialist advice may be needed to ensure that your obligations are being met in this area.

Tax exemptions

All organisations have an obligation to pay tax.  Charities are entitled to tax exemptions and relief  from Income Tax, Corporation Tax, Inheritance Tax and Capital Gains Tax.  In order to claim tax exemptions charities in Northern Ireland must be registered with HM Revenue & Customs (HMRC).

Who's Who?

Organisations in the voluntary and community sector involve people in many different roles and capacities.  The table below outlines how the management committee fit into this framework.

Who are they?

What do they do?

Management Committee

(may also be called Board of Trustees, Board of Directors, Executive Committee etc).

What is the Role of Sub-Committees?

A sub-committee is a small group of people assigned to focus on a particular task or area, such as finance or personnel.  A sub-committee generally makes recommendations to the Management Committee for decision.  However, if your governing document gives you the power to do so, the Management Committee may delegate aspects of decision-making to a sub-committee.  Regardless, any decisions made by such groups remain the responsibility of the whole Management Committee.

What is the Role of the Secretary?

In summary, the Secretary is responsible for:

  1. Ensuring meetings are effectively organised and minuted
  2. Maintaining effective records and administration
  3. Upholding the legal requirements of governing documents, charity law, company law etc (where relevant).
  4. Communication and correspondence

It is important to note that although the Secretary ensures that these responsibilities are met, much of the work may be delegated to paid staff or volunteers.