Sub-committees are set up so that a small group of management committee members (and sometimes co-opted experts) may focus in detail on a particular issue. This allows the management committee to ensure that sufficient attention is being paid to the detail of specific issues without one topic dominating the committee agenda at every meeting. An example of this may be a sub-committee dealing with finance and personnel, fundraising or a specific project such as a new building or a merger.
Typically chaired by the Treasurer, it provides an opportunity for detailed discussion and consideration of financial matters, with regular reporting to the full management committee. It may be given delegated authority for some financial decision-making, but the Management Committee as a whole remains accountable and must still remain actively engaged in financial matters.
A sub-committee is a small group of people assigned to focus on a particular task or area, such as finance or personnel. A sub-committee generally makes recommendations to the Management Committee for decision. However, if your governing document gives you the power to do so, the Management Committee may delegate aspects of decision-making to a sub-committee. Regardless, any decisions made by such groups remain the responsibility of the whole Management Committee.
Click in the box below to download example terms of reference for a finance and personnel sub-committee. Click here for guidance on the role of the finance sub-committee.
Remember! Contents should always be adapted to the needs of your organisation.
An article on why and how to set up a sub-committee. Produced by NICVA.
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An article to help committees understand their responsibilities. Produced by NICVA.
These notes are designed to help committees of voluntary groups understand their basic responsibilities. They describe procedures which can help committees to prevent problems occurring. The notes outline the responsibilities of committee members as well as the roles of officer-bearers eg chairperson, secretary, treasurer.