An overview of the role of the secretary.
In summary, the Secretary is responsible for:
- Ensuring meetings are effectively organised and minuted
- Maintaining effective records and administration
- Upholding the legal requirements of governing documents, charity law, company law etc (where relevant).
- Communication and correspondence
It is important to note that although the Secretary ensures that these responsibilities are met, much of the work may be delegated to paid staff or volunteers.
Given these responsibilities, the Secretary often acts as an information and reference point for the Chair and other committee members: clarifying past practice and decisions; confirming legal requirements; and retrieving relevant documentation. For more detail click here.
The characteristics of a good secretary are organisation and an eye for detail among others and a secretary should have a written role description. For more information about the secretary's role at meetings click here.