secretary

Minutes should be detailed enough to give an accurate record of the attendance at the meeting, the content of the meeting and clearly follow the agenda.  Having good minutes prevents time being wasted by going over ground which has already been covered..  The secretary is responsible for taking minutes and ensuring they are circulated.

In summary, the Secretary is responsible for:

1. Ensuring meetings are effectively organised and minuted
2. Maintaining effective records and administration
3. Upholding the legal requirements of governing documents, charity law, company law etc (where relevant).
4. Communication and correspondence

It is important to note that although the Secretary ensures that these responsibilities are met, much of the work may be delegated to paid staff or volunteers.

Honorary officers generally include a Chairperson, Secretary and a Treasurer. Some organisations have additional honorary officers. These may include Vice-Chair, Vice Secretary, Press Officer and so forth. The organisation's constitution should indicate how honorary officers are to be elected or selected. It is important to check your governing document for details and ensure these terms are adhered to.

In summary, the Secretary is responsible for:

1. Ensuring meetings are effectively organised and minuted
2. Maintaining effective records and administration
3. Upholding the legal requirements of governing documents, charity law, company law etc (where relevant).
4. Communication and correspondence

It is important to note that although the Secretary ensures that these responsibilities are met, much of the work may be delegated to paid staff or volunteers.

In order to be effective, the Secretary of the Management Committee should ensure that they carry out the following activities:

An example role description.

Remember! Contents should always be tailored to suit the particular requirements of your organisation.

Below are some of the qualities, skills and knowledge which should be demonstrated by those carrying out this role.

Quality, skills & knowledge

A good Management Committee Secretary will: