Health and saftety is no accident - it has to be managed.
The role of Secretary of a Management Committee can be key to the efficient functioning of the Committee, particularly in organisations with few or no paid staff members. These are some of the qualities, skills and knowledge which should be demonstrated by those carrying out this role.
It is important for groups working with children, young people or vulnerable adults to ensure that they are aware of the responsibilities placed on them, both by specific legislation and the common law duty of care.
In Northern Ireland, approximately 448,000 people are involved as volunteers in organisations. Indeed, 26% of groups surveyed within the sector are completely reliant on volunteers to run their activities. And all of the 4,500-5,000 community groups and voluntary organisations within the sector are run by approximately 33,519 volunteers who sit on their Management Committees.
In practice, much of the day-to-day work of most organisations will be delegated to the staff, whether paid or voluntary. For this reason it is important to have clear lines of responsibility and good management structures.
Moving from being completely volunteer-run to employing staff is a significant step for any organisation. It is important to know what issues should be considered and where you can access guidance and support.
The Management Committee becomes an employer as soon as the organisation recruits for paid staff. Whilst the Committee is not expected to be expert in all the associated legal responsibilities, they are required to keep up to date with changes and ensure they access expertise and advice where necessary.
A Management Committee that has all of the following measures in place will have significantly limited the risk of personal liability.
Induction is one of the most practical ways of ensuring new Management Committee members understand their role, the workings of the organisation and their relationship with others in and outside the organisation.
Whether you have people queuing up to join your Management Committee or are struggling to find new members, it’s worth having a look at how you recruit.
There is no exact recipe for recruiting the right people onto your Management Committee. Every group/organisation is different with different structures and different ways of doing things. However, the following are different approaches and ideas that have worked for other organisations.