Principle 5 - DIY Committee Guide
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  • Principle 1
    • Ensuring organisational purposes and rules set out in the governing document remain relevant and valid
    • Setting up and upholding the vision, values and reputation of the organisation
      • Establishing and protecting the vision, mission and values
      • What is your vision?
      • What is your mission?
      • What are your values?
    • Understanding and fulfilling its legal duties
    • Ensuring the stewardship of assets
    • Ensuring appropriate organisational structures are in place
    • Understanding the organisation’s operating environment
    • Developing and agreeing a long-term strategy
    • Reviewing and overseeing the work of the organisation in the interests of its beneficiaries and/or members
  • Principle 2
    • Structuring meetings effectively including preparation, frequency, recording and communication
    • Ensuring that all board members, including office bearers, understand and fulfill their respective roles
    • Providing all board members with opportunities for training and development according to their needs
      • Develop induction for all committee members
      • Develop mechanisms for support
      • Identify training needs
      • How will training/development/support needs be addressed
      • Monitor, evaluate and review
    • Periodically reviewing their individual contribution and performance as a team
    • Finding, recruiting and retiring board members to meet the organisation’s changing needs in line with the governing document, taking into account skills, experience and diversity
      • Informal indication of interest
      • Nomination by current committee members
      • Publicise widely and seek submissions of CVs
      • Publicise widely and use an application form
    • Providing suitable induction for new board members
    • Accessing external advice when necessary
    • Developing and maintaining a positive working relationship within the board and with volunteers and staff
    • Ensuring that all members are able to participate fully at meetings and carry out their challenge function in an open and constructive way
  • Principle 3
    • Developing and monitoring organisational plans and budgets
    • Evaluating results and assessing impact
    • Ensuring proper arrangements/agreements are in place for partnership working and service delivery
    • Understanding and complying with all legal, contractual and regulatory requirements that apply to it
    • Implementing appropriate up to date internal financial and management controls
    • Regularly identifying and reviewing the major risks to which the organisation is exposed including systems to manage those risks
    • Ensuring that delegation to committees, staff and volunteers (as applicable) works effectively and the use of delegated authority is properly documented and supervised
    • Ensuring proper arrangements for the recruitment, remuneration, supervision, support and appraisal of all staff including the most senior member of staff
    • Making proper arrangements for managing and supporting volunteers
  • Principle 4
    • Act according to high ethical standards
    • Identify, understand and manage conflicts of interest and loyalty both within the board and across the organisation
    • Maintain independence of decision making
    • Adopt a suitable code of conduct
    • Have a clear and effective approach to promoting equality, diversity, inclusion and good relations within the board and throughout the organisation
    • Encourage inclusive and accessible participation of beneficiaries and members
    • Understand and comply with its safeguarding responsibilities
    • Develop and provide a safe and respectful culture for all
  • Principle 5
    • Ensure open and effective communication and engagement with beneficiaries, members and stakeholders about the organisation and its work
    • Consider organisational responsibilities to the wider community, society and the environment
      • Green your services and products
      • Energy efficiency
      • Clean energy
      • Encourage clean transportation
      • Staff engagement and training
      • Go paperless
      • Recycle
      • Buy green supplies
      • Measure impact
      • Volunteer and partner
      • Create incentives
    • Put in place arrangements to deal with complaints constructively, impartially and efficiently
    • Ensure proper arrangements for the management of membership as set out in the governing document
    • Demonstrate public benefit/impact in line with its organisational purposes

Other

Governance Health Check

Training

  • Principle 1
    • Ensuring organisational purposes and rules set out in the governing document remain relevant and valid
    • Setting up and upholding the vision, values and reputation of the organisation
      • Establishing and protecting the vision, mission and values
      • What is your vision?
      • What is your mission?
      • What are your values?
    • Understanding and fulfilling its legal duties
    • Ensuring the stewardship of assets
    • Ensuring appropriate organisational structures are in place
    • Understanding the organisation’s operating environment
    • Developing and agreeing a long-term strategy
    • Reviewing and overseeing the work of the organisation in the interests of its beneficiaries and/or members
  • Principle 2
    • Structuring meetings effectively including preparation, frequency, recording and communication
    • Ensuring that all board members, including office bearers, understand and fulfill their respective roles
    • Providing all board members with opportunities for training and development according to their needs
      • Develop induction for all committee members
      • Develop mechanisms for support
      • Identify training needs
      • How will training/development/support needs be addressed
      • Monitor, evaluate and review
    • Periodically reviewing their individual contribution and performance as a team
    • Finding, recruiting and retiring board members to meet the organisation’s changing needs in line with the governing document, taking into account skills, experience and diversity
      • Informal indication of interest
      • Nomination by current committee members
      • Publicise widely and seek submissions of CVs
      • Publicise widely and use an application form
    • Providing suitable induction for new board members
    • Accessing external advice when necessary
    • Developing and maintaining a positive working relationship within the board and with volunteers and staff
    • Ensuring that all members are able to participate fully at meetings and carry out their challenge function in an open and constructive way
  • Principle 3
    • Developing and monitoring organisational plans and budgets
    • Evaluating results and assessing impact
    • Ensuring proper arrangements/agreements are in place for partnership working and service delivery
    • Understanding and complying with all legal, contractual and regulatory requirements that apply to it
    • Implementing appropriate up to date internal financial and management controls
    • Regularly identifying and reviewing the major risks to which the organisation is exposed including systems to manage those risks
    • Ensuring that delegation to committees, staff and volunteers (as applicable) works effectively and the use of delegated authority is properly documented and supervised
    • Ensuring proper arrangements for the recruitment, remuneration, supervision, support and appraisal of all staff including the most senior member of staff
    • Making proper arrangements for managing and supporting volunteers
  • Principle 4
    • Act according to high ethical standards
    • Identify, understand and manage conflicts of interest and loyalty both within the board and across the organisation
    • Maintain independence of decision making
    • Adopt a suitable code of conduct
    • Have a clear and effective approach to promoting equality, diversity, inclusion and good relations within the board and throughout the organisation
    • Encourage inclusive and accessible participation of beneficiaries and members
    • Understand and comply with its safeguarding responsibilities
    • Develop and provide a safe and respectful culture for all
  • Principle 5
    • Ensure open and effective communication and engagement with beneficiaries, members and stakeholders about the organisation and its work
    • Consider organisational responsibilities to the wider community, society and the environment
      • Green your services and products
      • Energy efficiency
      • Clean energy
      • Encourage clean transportation
      • Staff engagement and training
      • Go paperless
      • Recycle
      • Buy green supplies
      • Measure impact
      • Volunteer and partner
      • Create incentives
    • Put in place arrangements to deal with complaints constructively, impartially and efficiently
    • Ensure proper arrangements for the management of membership as set out in the governing document
    • Demonstrate public benefit/impact in line with its organisational purposes

Other

Governance Health Check

Training

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Principle 5

Being Open and Accountable

The board leads the organisation by being open and transparent, accountable and responsive.  The board should:

  • Ensure open and effective communication and engagement with beneficiaries, members and stakeholders about the organisation and its work
  • Consider organisational responsibilities to the wider community, society and the environment
    • Green your services and products
    • Energy efficiency
    • Clean energy
    • Encourage clean transportation
    • Staff engagement and training
    • Go paperless
    • Recycle
    • Buy green supplies
    • Measure impact
    • Volunteer and partner
    • Create incentives
  • Put in place arrangements to deal with complaints constructively, impartially and efficiently
  • Ensure proper arrangements for the management of membership as set out in the governing document
  • Demonstrate public benefit/impact in line with its organisational purposes

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